How to Become a Freelancer in 2025: Skills, Steps, Platforms, Pricing, Payments & Legal Requirements

We see many professionals shifting towards independent and flexible career options in today's times. When you become a freelancer, it naturally brings you the freedom to choose your own projects, build your own schedule and deliver services or products across borders. It also allows you to earn in a variety of currencies and establish a global brand without the stress and workload of a traditional office.

In this article, we'll go through simple steps from portfolio to your first payout, look at some legal considerations involved and go through some of the best payment and management tools out there for your freelancing journey. 

Freelancing is free from the 9-to-5 job cycle. It allows you to take up multiple projects from various clients. Freelancer is a one-person business with full control over rates and clients.

You can start with offering skills like coding or design and get paid by the hour or per project. Freelancing also opens doors for benefits like flexibility with workspace and higher earning prospects. But at the same time, it also demands self-motivation, tax handling, and no employer benefits like health insurance. Freelancers are also considered self-employed professionals by the IRS. 

You can also take up multiple projects at once instead of working under a single employer. Professionals like you start freelancing as a side hustle. And then slowly it becomes a full-time career or even a small business.

We see services like digital marketing, graphic design, and web development roaring in demand.

• Tech domain: This includes services such as web development to no-code application development.

• Creatives: This global industry demands professional copywriting, content strategy, and data analysis for B2B and B2C companies.

You have to function as a one-person army when it comes to freelancing. So start by picking your best skills and slowly chart your way to managing your earnings. To become a freelancer, follow this step-by-step process :

1. Decide your skill

You can select anything from web development to social media management to design, or consulting. Choose something niche so that it becomes easy to onboard clients and deliver the utmost professional service.

2. Build a portfolio

With some three to five strong samples like client work, self-initiated projects, or mock-ups, you can create a good portfolio. And then put them up on platforms like LinkedIn, GitHub, or Behance for potential clients' perusal.

3. Set your rates

You need to get an idea about current hourly or project rates on the freelance marketplaces. Make use of competitive rates and raise rates as you get reviews, maybe like a mix of hourly, fixed-price, and milestone-based pricing.

4. Create your professional presence

You should optimize your LinkedIn and portfolio with keywords like "freelance writer" or "freelance developer" so that potential ideal clients can easily find you.

5. Find and pitch to clients

You can make use of platforms like Upwork or other freelance websites for this. Such online marketplaces have listings of suitable projects that meet your skills and budget. Also, it's a good practice to include proposals that explain your approach.

6. Agree on scope, contract and terms

Once a client is interested, define the project with:

• Deliverables
• Timelines
• Revision limits
• Payment structure 

Also use written agreements or platform contracts to avoid any confusion or scope creep later.

7. Communicate

Keep the client in the loop by sharing regular updates. Also, make sure you deliver on or before the deadline.

8. Revisions and extra requests

Consider all extra requests as paid add-ons. Once the revisions are approved by your client, you can hand over the final project. The closing of the project is when you confirm the completion of the deliverables.

9. Invoicing

The last step involves sending your client an invoice with total amount, currency, due date, and the payment method.

Meeting the legal requirements is essential to stay compliant and to keep penalties at bay. You need to register yourself as a sole proprietor and open a current bank account for all your freelance payments.

GST registration

It is mandatory if the annual turnover exceeds ₹20 lakh (₹10 lakh in special states like in the Northeast). All your services for overseas clients are considered exports and are zero-rated for refunds. 

Income tax and ITR filing

You can file ITR -3 or ITR-4 under the Section 44ADA presumptive scheme. Generally, your clients deduct TDS before making a payment to you. No audit is required if you earn under ₹50 lakh and meet the 50% profit limit. 

Freelancers in India use secure payment methods like Xflow to receive funds from global clients quickly, with zero FX markups. Always ask for 30-50% upfront to protect your work.

International payments options

• Xflow: Uses mid-market rates and collects payments for Indian businesses and clients across 140 countries. Xflow is ideal for direct clients with free auto-FIRAs issuance for compliance. 

• Wise: Wise is suitable for Upwork/Fiverr withdrawals without high FX markup. And it charges 0.5% flat fee on transactions and is RBI-compliant.

• PayPal: One of the most popular payment platforms, PayPal is quick for US/EU gigs but charges comparatively high fees. 

Domestic platforms options

• UPI/Bank Transfer: Free and fast for Indian clients. It is mainly used for retainers.

• Upwork/Fiverr Escrow: Freelancing marketplaces like these provide built-in protection for invoicing. Also, the funds are only released upon approval from the client.

Proper routines and tools help you to organize your work with minimal overwhelming moments. Some best practices to manage work, clients, and finances for steady growth are:

• Managing time: You can fix specific hours like 9 am to 5 pm for working. And use available software like Trello for project boards with milestones. You can also club similar tasks together to ease your work.

• Client handling: Communicate weekly updates via email or use Slack. To avoid severe burnout, you should set response times and boundaries. Nurture your top clients with retainers and ask for testimonials after every project for your portfolio. 

• Finance tracking: Open a separate business bank account. And for invoicing, use cross-border payment collection platforms like Xflow, which provides e-FIRA for compliance and guaranteed settlement in INR within 24 hours. 

As you become a freelancer, you often have to deal with irregular income cycles. And you might also have to deal with administrative burdens, isolation, scope creep, and payment delays.

Unpredictable income

Client work can suddenly slow down, leaving gaps in your monthly cash flow. To handle this, build a 3–6 month emergency fund, diversify across multiple clients/platforms, and try to move good clients to monthly retainers instead of one-off projects. You might also need to pay taxes quarterly, so keep aside a fixed percentage of every invoice.

Administrative load 

You are solely responsible for everything that is involved in running a business. This includes invoicing and paying taxes. You can reduce this burden by using simple tools for drafting your invoices, contracts, and setting payment reminders. As you grow, you can hire a CA or use accounting software so you can spend less time on paperwork. 

Isolating

At times, freelancing can feel quite sequestering because you're working independently without any team. To handle this, you can join online freelance communities, coworking spaces, or local meetups and talk to other freelancers, share challenges, and also get referrals.

Self-funded benefits

Freelancers don't get company health insurance, paid leave, or retirement perks. So you need to treat your freelancing income like business revenue and plan for your benefits. These can be like buying health insurance and building a personal emergency fund.

If you are planning to become a freelancer, you need to master in-demand skills, handle legal basics like GST, and use compliant platforms for smooth payments. So start small, build your portfolio, and scale with niches to get a better global reach and higher earnings prospects. 

Ready to launch your freelance journey with a smooth international payment collection? Visit Xflow's site today!